Moving an office or a business can be a large operation, be sure you are prepared. Planning ahead and scheduling tasks will make a huge difference once moving day rolls around. Be sure to reserve storage containers with us if you are in Colorado Springs so your move can go smoothly and quickly. 

Quick Checklist of Things to Do When Moving a Business

Don’t Forget These Tasks When Moving a Business

Preparing to move an office or business can be a lot more complicated than moving a household. Preparing is key and ensuring that everything on your list is complete is essential. Use this quick checklist as a guide to keep your company move on track.

Determine a Time Frame and Schedule

Your time frame should be the first thing you do. Set the date when all stuff has to be out of the office space, which is your final move out date.

You’ll probably need a few days to actually move out, depending on how much stuff you have to move. Work backwards from your move out date and make a list of all the things you need to do before the trucks arrive.

Assign Tasks and Set Up a Move Committee if Needed

It’s a good idea to get staff involved in the move early. A move committee can not only help you organize and plan the move but also help ease the transition for the rest of the staff. Have the committee review all the tasks and assign roles as needed. As the move goes forward, you’ll probably need to add tasks to the list and as you do, make sure assign tasks, too – there’s just too much to do to do it all yourself.  

Set up an Internal and External Communications Plan

An internal communications plan will ensure employees are kept informed of the moving plans while an external plan will keep your clients and suppliers up to date on your business activities during the

Hire Movers

Like any move, hiring good movers takes time and should be one of the first tasks on your list.  Have a staff member develop a list of at least five moving companies, then ensure you investigate them thoroughly before you hire. Determine budget, get quotes, and compare services across moving companies to decide which one to hire. 

Hire Professional Packers

If your moving budget can support hiring professional packers, do it.  This will save you and your employees from having to pack up areas of the office that are common and often, the most difficult spaces to pack and move.  Employees can be asked to pack their desks or offices as it also provides an opportunity for staff to clean up their spaces and get rid of stuff they don’t need to move.

Create a New Office Plan and Layout

This is where your move committee will be really helpful.  It’s always difficult to move into a new space but when you have to figure out where everything and everyone goes, that takes a lot of time.  Make sure you know where each piece of furniture will be placed and every employee will sit.  The more detailed the plan, the better.

Read the full article here: What You Need to Do When Moving a Business